Attendance

GMS ATTENDANCE REPORTING PROCEDURES

GMS ATTENDANCE REPORTING GOOGLE FORM

ParentVue SIGN-IN 

 

1. ATTENDANCE CODES

• A – Absent
  Used if a student is not present when the bell rings. This is the default code and will be updated once the student arrives or their attendance is cleared. This code will be left in place if a student is not present for 25% of the class period.

• L – Late
  Student arrives within the first 10 minutes of class after the bell rings.

• LAT – Late After Tardy
  Student arrives more than 10 minutes late to class.

• SKP – Skip
  Used if a student:

  • Leaves class without permission

  • Is gone from class for an extended period

  • Is known to be at school but not in class

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2. TO EXCUSE FULL DAY ABSENCES

• Submit using ParentVUE app or website before the start of the school day. (If you need to activate your ParentVue account, please contact the Main Office at 503-916-6262.)
  
  Available All-Day Absence Codes:
   

• Appointment

• Family Emergency

• Funeral

• Illness

• Mental Health Day

• Vacation

⚠️ IMPORTANT NOTE:
We do not get notified when notes are added to ParentVUE attendance. Please do not leave messages in the Note field—they will not be seen.

For step-by-step instructions, please use the ParentVue Absence Reporting Guide.

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3. TO EXCUSE PARTIAL DAY (LATE ARRIVAL/EARLY PICK UP) & RECENT ABSENCES:

• Use the GMS Absence Reporting Google Form.

• Please do not call or email if you have already submitted the form.

• Submissions before 3:00 PM will be processed the same day. 

• Submissions after 3:00 PM will be processed the next school day.

• Use this form for:

  • Current day partial excused absences

  • Future day partial excused absences

  • Past absences (up to 3 previous school days)

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4. ARRIVING LATE TO SCHOOL:

• Students who arrive late must sign in at the Main Office and receive a pink slip to give to their teacher.                                       
• Failure to check in will result in an unexcused absence (A) for the missed classes.

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5. LEAVING DURING THE SCHOOL DAY:

• Students must sign out IN PERSON at the Main Office before leaving.

  • Guardians can come into the building or call the main office when you have arrived to pick up your student.

  • Submit the absence in advance using the GMS ABSENCE REPORTING GOOGLE FORM for your student to be ready at the designated time. 

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6. RETURNING TO SCHOOL:

• Students must sign in at the Main Office and take a pink slip to their current teacher.                                                                       

• The Main Office or Teacher will adjust attendance with the appropriate code.

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7. AUTO CALLS AND TEXTS ATTENDANCE NOTIFICATIONS:

• Robocalls/Texts go out twice daily:

  • 1:00 PM – for unexcused absences from earlier in the day

  • 5:30 PM – for unexcused absences for the entire school day
     

These calls are generated automatically by the district (not the school).

Codes that trigger auto calls:

• A – Absent

• LAT – Late After Tardy (missed more than 25% of the class)                                                                                                                  

• SKP – Skip

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8. WHAT DO I DO IF I RECEIVE AN AUTO CALL OR TEXT?

• Check ParentVue to see what class periods your student was absent and discuss with your student.

• If your student believes the absence is in error:
  → Your student should speak directly with the teacher who marked them absent.

• If you forgot to report the absence, but it is excused:                                                                                                                                                → Use the GMS ABSENCE REPORTING GOOGLE FORM

• If you have questions or concerns, call the Main Office at 503-916-6262.